Atlas Assistants is a progressive company that provides support to entrepreneurs and their teams, enabling them to focus on their core business responsibilities and personal passions. Our goal is to optimize all aspects of an entrepreneur's life, from mundane tasks like email management, calendar scheduling, to streamlining business processes. Our vision is to save ONE MILLION hours of work, paving the way for increased productivity and work-life balance for our clients.

We value learning, growth, and the development of world-class assistants, providing a dynamic environment where you'll encounter varied aspects of different industries. To confirm you've read our job description thoroughly, please mention 'Inbox Zero Mastery' in your application.

About the Role

As an Executive Assistant at Atlas Assistants, you will work directly with entrepreneurs and business owners, helping them stay organized and prioritized. Your involvement will free up their time, allowing them to concentrate on business growth and personal fulfillment. As we edge closer to our goal of saving 1 million work hours, we are continually seeking more Executive Assistants to join our team.

Responsibilities

In this role, you will:

Manage client communication and email follow-ups, while organizing the executive’s email inbox
Coordinate calendar, scheduling, and rescheduling
Prioritize tasks & assist the CEO in working more efficiently
Handle and manage travel requests
Proactively complete future administrative tasks
Establish clear timelines for task completion
Effectively organize, track, and communicate about all tasks
Provide end-of-day reports to the owner and the team
Handle special projects as needed

Requirements

The ideal candidate will:

Have a proactive attitude and love solving problems
Be Proficient with GSuite (Docs, sheets, slides, etc.)
Have high attention to detail
Likes tech and learning new technologies
Be an expert planner, organizer and scheduler who thinks 5 steps ahead.
Have Experience with project management tools like Clickup, Notion or Asana

Nice to haves would be:

Prior experience as an Executive Assistant or Project Coordinator
Experience working with CEO's or entrepreneurs in small businesses.
Experience building and optimizing operating procedures
Experience with organic social media management
Understanding of social media platforms, familiarity with Click Funnels, Active Campaign, YouTube management, or working with influencers.

Benefits

Competitive pay rate: $7 - $15* per hour (based on experience)
Full-time or part-time positions available
Remote, flexible work opportunities
Potential for advancement to Chief of Staff/Operations Manager
Performance-based salary increases
Comprehensive on-boarding and continuous learning support
Access to our dedicated team for job-related support
Opportunities for growth, both personally and professionally

*This is a contract position; the contractor will be responsible for any tax-related procedures in their country of residence.

We are excited to hear from you. Best of luck with your application!

Atlas Assistants is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Executive Assistant - Global - Remote